Integrate Microsoft Teams and Workday Learning

The new integration for Microsoft Teams and Workday Learning makes it easy for users to handle everyday tasks in their natural workspace. For 2022 R2, Workday Learning expands upon the existing integration capabilities by allowing enrollment approvals and making virtual instructor-led courses accessible through Teams.

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Approve Enrollment Requests via Teams (2021 R1)

The integration improves flexibility and efficiency by allowing Managers and Admins to review, approve, and deny course enrollment requests immediately through Teams.

You can review enrollment details without leaving the application, so you can see who’s enrolling, which course they’d like to take, and access a direct link to the learning content without having to login to Workday.

The integration also enhances the learner experience by informing learners through Teams whether their enrollment request has been approved or denied. Configure the Enroll in Content Approval Notifications for Microsoft Teams to make your enrollment approval process faster than ever!

01 microsoft teams course enrollment approval
02 microsoft teams learner notification

Join Virtual Classroom Training through Teams

With an ever-growing need to make virtual classrooms more accessible, Workday now allows learners to join live training sessions directly using the Teams application.

Webinars make it possible for your geographically diverse employees & those working from home to take courses from anywhere in the world.

The lesson overview page in Workday now clearly identifies the date and time of the training and *drum roll please* provides a direct link for learners to join the meeting. Previously, learners would have to copy the link from the course view & paste it into their browser. Now, users can click on the Go to Virtual Classroom button to join the training directly in Teams.

screenshot of virtual classroom training between Microsoft Teams and Workday Learning

Auto-Generate MS Teams Meeting URLs

The Workday and Teams integration takes the manual responsibility off the plate of Administrators.

The meeting URL can now be generated automatically when creating virtual courses and will automatically update when changes are made to course offerings. The VILT (virtual instructor led training) with Teams also works seamlessly with the Outlook integration, so the calendar invite will auto-generate links into the meeting location field.

screenshot of configuration steps for Microsoft Teams and Workday Learning's auto-generate URL function
user-end screenshot of URL generation between Microsoft Teams and Workday Learning

Continue to Download Attendance Reports

Many clients are used to downloading the Teams’ attendance tracker following the webinar so attendance for the course can be marked in Workday. Implementing this integration will still allow meeting hosts and co-organizers (such as instructors) to download the attendance report.

To improve this feature even further, Workday plans to synchronize Teams meeting attendance with Workday Learning so attendance can be automatically imported into the system (fingers crossed, this is targeted for 2023R1- Safe Harbor applies).

Have questions about your Microsoft Teams and Workday Learning integration? We’re here to help.

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